Privacy policy

Anglican International Development (AID) Data Privacy Notice 

1. Your personal data – what is it? 

Personal data relates to information stored about a living individual who can be identified from that data. Data includes information such as: name, address, donation history and events attended. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”). 

2. Who are we?  

Anglican International Development (AID) is the data controller (contact details below in point 9).  This means it decides how your personal data is processed and for what purposes. 

3. How do we collect and process your personal data? 

AID collects your personal data directly from you when you sign up to a mailing list at an event or online, make a donation, purchase our fundraising Christmas cards or offer to volunteer with, or fundraise for, us. 

Anglican International Development complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. 

We use personal data for the following purposes: – 

  • To record details about supporters (whether this is prayer support, financial support, advocacy or any other support) 
  • To keep you up to date with news of projects, events, activities and other information 
  • To fundraise and promote the interests of the charity;  
  • To manage our employees and volunteers;  
  • To maintain our own accounts and records (including the processing of donations and gift aid claims); 
  • To fulfil orders of products, especilaly our annual Christmas cards 

4. What is the legal basis for processing your personal data? 

AID relies on the following legal basis for processing personal data 

  1. Consent: Explicit consent of the data subject is given so that we can keep you informed about news, events, activities, prayer news and/or fundraising appeals 
  1. Legal obligation: Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement. Processing is necessary for processing gift aid declarations. 
  1. Legitimate interests: Where an individual has made a donation or otherwise engaged with Anglican International Development, we may rely on our legitimate interests as a charity to process their personal information in order to acknowledge their support, maintain accurate records, administer donations, and provide updates about our work and the impact of our programmes. We may also contact supporters with news, appeals and other information about opportunities to support the charity, provided that doing so does not override their rights and freedoms. Individuals may object to such communications at any time and may opt out of receiving marketing communications by contacting us or using the unsubscribe facility provided. 

Processing is carried out by AID only when: 

  • the processing relates only to members or former members (or those who have regular contact with it in connection with the purposes of the organisation); and  
  • there is no disclosure to a third party without consent.  

5. Sharing your personal data 
Your personal data will be treated as strictly confidential and will only be shared with other AID staff members and volunteers for purposes connected with AID’s aims and purposes.  

Service providers 

We use trusted third-party service providers to help us operate the charity and deliver our services. These may include providers of donation processing, customer relationship management (CRM) systems, email communications, website hosting, cloud storage and accounting services. These organisations only process personal information on our behalf and under our instructions, and are required to keep it secure. 

Sharing information with other organisations 

We do not sell or share personal information with third parties. We will only share personal information with other organisations, charities, churches, professional advisers, regulators or public authorities where you have asked us to do so, where it is necessary to provide a service you have requested, or where we are required to do so by law. 

6. How long do we keep your personal data? 
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, to comply with legal and regulatory requirements, and to protect the legitimate interests of the charity. 

Retention periods vary depending on the nature of the information and the reason it was collected. For example: 

  • Financial records, donation records and Gift Aid documentation may be retained for at least six years after the end of the relevant accounting period. 
  • Records relating to supporters, fundraising activities, events and communications will be reviewed periodically and retained only for as long as reasonably necessary for the charity’s activities. 
  • Marketing preferences and consent records may be retained for a reasonable period after communications cease in order to demonstrate compliance with applicable laws and maintain suppression lists where appropriate. 
  • Trustee, governance and certain statutory records may be retained for longer periods where required by law or for the ongoing administration of the charity. 

When personal information is no longer required, it will be securely deleted, anonymised or destroyed. 

In some circumstances, we may retain information for longer periods where required by law, for safeguarding purposes, to establish, exercise or defend legal claims, or where otherwise permitted by applicable data protection legislation. 

7. Your rights and your personal data   

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: – 

  • The right to request a copy of your personal data which AID holds about you;  
  • The right to request that AID corrects any personal data if it is found to be inaccurate or out of date;   
  • The right to request your personal data is erased where it is no longer necessary for AID to retain such data. Where a valid request is made, we will erase personal information that we no longer need and are not required to retain. However, this right is not absolute. We may need to keep certain information where we have a legal obligation to do so, including for accounting, taxation, Gift Aid, safeguarding, regulatory or legal purposes. 
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller. 
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing; 
  • The right to object to the processing of personal data, (where applicable) 
  • The right to lodge a complaint with the Information Commissioners Office. 

8. Further processing 

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing. 

9. Contact Details 

To exercise all relevant rights, queries of complaints please in the first instance contact info@interanglicanaid.org. 

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.